Non-Employee Student Travel

1. Complete Form AP104
   • Email the completed form to Terri Moss (tlmarti4@ncsu.edu) for non-grant funding.
   • Email Petya Radey (pdradey@ncsu.edu) for research grant funding.
2. Additional Attachments
   • If you select “Yes” for non-resident alien status on the AP104, email the Tax specialist (listed on the AP104 form) about your travel plans and attach their email response.
   • Attach your supervisor’s approval email that authorizes the travel and specifies the funding source.
3. Approval Notification
   • Wait for an email confirming AP104 approval before making any travel purchases.
4. After Travel
   • Complete the Request for Reimbursement Form within 30 days of the travel end date.
   • Upload all receipts using the provided upload link on the form.
   • Complete the Meal Calculator Form:
     • This form is also found in the Travel Reimbursement Requirements section of the Reimbursement Form.
     • Upload the completed Meal Calculator Form along with your other receipts.
     • Meal expenses are reimbursed based on per diem rates, so individual meal receipts are not required.
   • Refer to the “Travel Reimbursement Form Guide” for help completing the reimbursement form.
5. CSC Students Employed Outside CSC Department:
   • The CSC department must enter your TA (Travel Authorization) and TR (Travel Reimbursement).
   • For non-grant funding, contact Terri Moss at tlmarti4@ncsu.edu
   • For research grant funding, contact Petya Radey at pdradey@ncsu.edu

Reminder: Please review the General Travel Information and Common Travel Expenses.