Hiring Hourly Employees in CSC

• Hourly student workers who are assigned a specific number of hours for a particular course.

Hours Allocation:

• Hours are allocated each semester by the Director of Graduate Programs through a shared spreadsheet sent via email.
• Graders must adhere strictly to the allotted hours and cannot exceed them due to budget constraints.

Hiring Process:

• Graders are hired via the Temp-Hire Tool.
• Typical Employment Dates:
  • Start Date: First day of the academic semester.
  • End Date: When grades are due.

Out of State

• CSC hourly student workers are NOT allowed to work outside the state of North Carolina. 

• Students hired by faculty using a specific funding source.

Hiring Process:

• Hire students through the Temp-Hire Tool.

Employment Dates:

• Standard Duration: Hired on a semester-by-semester basis.
• Start Date: Can begin before the academic semester, as long as the University is open.
• End Date: Up to the day before the next academic semester begins. In December, align the end date with the day before the University’s winter break closure.
• Graduating Students: Cannot work past the commencement date listed on the Academic Calendar.

Out of State

• CSC hourly student workers are NOT allowed to work outside the state of North Carolina. 

• Please contact Kimberly Zak (kmzak@ncsu.edu) if you plan to hire, terminate, or modify the status of an hourly non-student worker. Certification of Temporary Employment Terms

Teaching and Research assistants are appointed through the Graduate Office using the RA Tool. For additional information, please email CSC-gradoffice@ncsu.edu.

Supervisor Timesheet Approval:

• Timesheets must be approved by the assigned supervisor by the specified deadline for each pay period.
• Refer to the FY26 Bi-Weekly Payroll Calendar for exact dates.
• Email Reminders: Expect reminders from COE on Monday before the deadline.
• Holiday Adjustments: Pay attention to red dates on the calendar, as holidays may require earlier approval.

Student Working Hours:

• Students should only work the hours they were hired for or fewer.
• Additional Hours: If more hours are needed, the supervisor must request a modification to increase hours, as the Finance Team’s funding approval is based on initial hours set at hiring.

• View “How to Access Timesheets”

• View “How to Access Wolftime to Approve Hours”
• You will also receive a reminder email from the college stating that you have employees with reported hours that require your approval. You can access the link provided in this email to approve the reported hours.

• View “How to Approve Hours Logged in Wolftime“

• Spring and Fall: Up to 20 hours per week
• Summer: Up to 40 hours per week. (Exceptions: Visa restrictions)

Important:

• Students often assume they’re within allowed hours based on Wolftime displays, but they are paid based on their timesheet entries, not Wolftime hours.
• Timesheet Rounding: Hours are rounded according to the Rounding Guidelines.

Requesting a Modification:

• Access the Temp-Hire Tool and select “View My Temps” to submit a modification request for your student temp.

Termination Status:

• The system will automatically assign “termination” status to the temp’s profile three weeks before their end date.
• Important: Once in termination status, no further modifications can be made. A new temp hire request will be required in this case.

Auto-Term Calendar:

• Use the Auto-Term Calendar to check when a temp’s profile will enter termination status to plan modifications accordingly.

• All hourly employees working more than 4 hours in a day are expected to take at least a 30-minute break. We encourage them to use this time to rest and recharge. Please remember they must clock out at the start of break and back in upon return. 

• View “I-9 Employment Eligibility Verification”

• View “CSC Wolftime Log Report“

View “Patent Agreement”

F-1 and J-1 students by regulation are limited to 20 hours/week of on-campus employment during the semester. This is a regulatory limit. Additionally, students should maintain the 20 hour/week limit even in weeks when school is partially in session–such as the week of Fall Break and Thanksgiving Break–in order to avoid potential immigration violations.

******Provided that you are enrolled in Spring 2025, and are required to enroll in Fall 2025, you are eligible to work more than 20 hours per week on campus during summer 2025. Please note that for the purposes of on-campus employment, the summer 2025 begins 05/03/2025 and ends 08/15/2025.  You must not exceed 20 hours/week before 05/03/2025 or after 08/15/2025.******

F-1 students do not need any written authorization from OIS to engage in casual part-time (not to exceed 20 hours per week) employment on campus when it is “incidental” to their status and they are maintaining their lawful F-1 status. F-1 and J-1 students are considered to be working 20 hours a week on campus if they hold a half time teaching/research assistantship. Additional appointments, supplemental pay, or additional pay for hours worked beyond the 20 hour per week maximum will violate a student’s immigration status.

On-campus employment can be full-time (greater than 20 hours per week) during Summer for students who plan to enroll for the fall semester and as long as the employment begins after the graduation date for the spring semester and ends prior to the first day of classes for the fall semester. Student visa regulations interpret any employment that exceeds 20 hours per week to be full-time.

University human resource policies external to OIS may limit student employment to 29 hours per week, even during periods when full-time employment is permitted. Employment may not result in a delay of program completion (with a need to request a program extension), loss of good academic standing, loss of full-time enrollment, etc. OIS does not approve or certify on-campus employment for students in F-1 status.

J-1 students DO need specific written employment authorization from their J-1 program sponsor. Students whose program sponsor is OIS can easily request employment authorization in one year increments by submitting the J-1 Student Employment Authorization Request Form. F-1 and J-1 students are considered to be working 20 hours a week on campus if they hold a half time teaching/research assistantship. Additional appointments, supplemental pay, or additional pay for hours worked beyond the 20 hour per week maximum during the Spring or Fall will violate a student’s immigration status. 

On-campus employment can be full-time (greater than 20 hours per week) during the Summer for students who plan to enroll for the fall semester and as long as the employment begins after the graduation date for the spring semester and ends prior to the first day of classes for the fall semester. Student visa regulations interpret any employment that exceeds 20 hours per week to be full-time. University human resource policies external to OIS may limit student employment to 29 hours per week, even during periods when full-time employment is permitted. Employment may not result in a delay of program completion (with a need to request a program extension), loss of good academic standing, loss of full-time enrollment, etc.

Many students are in the process of applying for summer internships or making plans to travel home to visit family over the summer vacation. If you are going to be staying in Raleigh for the summer though, you may be thinking about getting a job on campus. Here are a few important reminders about on-campus employment over the summer semester:

• If you are beginning your program in the summer, or completing your program in a summer semester, you are limited to 20 hours/week because you are not in a “vacation” term.
• Unfortunately OIS has been required to terminate the visa status of students who worked more than their status permitted. Be sure to monitor your work hours to ensure that you do not exceed the 20 hour per week work limit, unless you are in a vacation term. No one can authorize you to work more than 20 hours per week on campus during a semester. This is a statutory limit. Your manager or supervisor cannot approve you to exceed this limitation.
• J-1 students must apply for authorization for on-campus work prior to starting employment, no matter if the work is during the academic year or over the summer semester.  Find the application and more information on the On-Campus Employment webpage.  For information regarding off campus work for J-1 students, please refer to our article on Academic Training. 
• All on-campus employment must stop if your I-20 or DS-2019 has expired or if your last semester of required enrollment has ended, which ever occurs first.
• When in doubt, consult OIS prior to exceeding 20 hours.
• Provided that you are enrolled in Spring 2025, and are required to enroll in Fall 2025, you are eligible to work more than 20 hours per week on campus during summer 2025. Please note that for the purposes of on-campus employment, the summer 2025 begins 05/03/2025 and ends 08/15/2025.  You must not exceed 20 hours/week before 05/03/2025 or after 08/15/2025.