Hiring Hourly Employees in CSC

Grader Classification:

• Hourly temporary employees are assigned a specific number of hours for a particular course.

Hours Allocation:

• Hours are allocated each semester by the Director of Graduate Programs through a shared spreadsheet sent via email.
• Graders must adhere strictly to the allotted hours and cannot exceed them due to budget constraints.

Hiring Process:

• Graders are hired via the Temp-Hire Tool.
• Typical Employment Dates:
  • Start Date: First day of the academic semester.
  • End Date: When grades are due.

Classification:

• Hourly Student Temp: For students hired by faculty using a specific funding source.

Hiring Process:

• Hire students through the Temp-Hire Tool.

Employment Dates:

• Standard Duration: Hired on a semester-by-semester basis.
• Start Date: Can begin before the academic semester, as long as the University is open.
• End Date: Up to the day before the next academic semester begins. In December, align the end date with the day before the University’s winter break closure.
• Graduating Students: Cannot work past the commencement date listed on the Academic Calendar.

• Please contact Kimberly Zak (kmzak@ncsu.edu) if you plan to hire, terminate, or modify the status of a non-student temporary employee. Temporary Employee Package

Teaching and Research assistants are appointed through the Graduate office using the RA Tool. For additional information, please email CSC-gradoffice@ncsu.edu.

Supervisor Timesheet Approval:

• Timesheets must be approved by the assigned supervisor by the specified deadline for each pay period.
• Refer to the FY25 Bi-Weekly Payroll Calendar for exact dates.
• Email Reminders: Expect reminders from COE on Monday before the deadline.
• Holiday Adjustments: Pay attention to red dates on the calendar, as holidays may require earlier approval.

Student Working Hours:

• Students should only work the hours they were hired for or fewer.
• Additional Hours: If more hours are needed, the supervisor must request a modification to increase hours, as the Finance Team’s funding approval is based on initial hours set at hiring.

• View “How to Access Timesheets”

• View “How to Access Wolftime to Approve Hours”
• You will also receive a reminder email from the college stating that you have employees with reported hours that require your approval. You can access the link provided in this email to approve the reported hours.

• View “How to Approve Hours Logged in Wolftime“

• Spring and Fall: Up to 20 hours per week
• Summer: Up to 40 hours per week. (Exceptions: Visa restrictions)

Important:

• Students often assume they’re within allowed hours based on Wolftime displays, but they are paid based on their timesheet entries, not Wolftime hours.
• Timesheet Rounding: Hours are rounded according to the Rounding Guidelines.

Requesting a Modification:

• Access the Temp-Hire Tool and select “View My Temps” to submit a modification request for your student temp.

Termination Status:

• The system will automatically assign “termination” status to the temp’s profile three weeks before their end date.
• Important: Once in termination status, no further modifications can be made. A new temp hire request will be required in this case.

Auto-Term Calendar:

• Use the Auto-Term Calendar to check when a temp’s profile will enter termination status to plan modifications accordingly.

• Shifts Over 4 Hours: Hourly employees are required to take a 30-minute break.
• Clocking Out and In: Employees must clock out for the break and clock back in afterward to ensure it appears on their timesheet.

• View “I-9 Employment Eligibility Verification”

• View “CSC Wolftime Log Report“

View “Patent Agreement”