Finance FY Deadlines

In preparation for the College’s fiscal year-end deadline of May 31st, our departmental fiscal year closeout deadline will be Friday, May 10, 2024. To facilitate the close out of our fiscal year you will need to adhere to the below deadlines leading up to May 10th when planning any purchases from non-5 accounts (this includes state, gift, discretionary/exempt, and special funds such as GEAR, FRPD, release time, start-up, etc…. on 2, 3, 6, 7, and 9 accounts). If there are any individuals you know of outside of CSC Faculty/Staff (i.e. graduate students, temp employees, student organizations, etc.) that will be using non-5 account funds, please be sure to pass this information along and inform them of the May 10th year-end deadline. Once again, the May 10th year-end close-out deadline applies to all non-5 accounts and includes all expenditures as referenced below:

April 5th – (subject to change if, when the university closeout calendar comes out, their date is earlier) – Last day to place orders for items over $5,000.00
April 26th – Last day to place orders for items *under $5,000.00 through non-MarketPlace vendors* who invoice or by using the department credit card
May 3rd – Last day to place orders through MarketPlace
May 10th – Last day for *Pcard* Purchases, and to submit Travel, Personal, and Meal *Reimbursements*
May 24th – Last day to make adjustments to *Biweekly Employment Appointments* (temps and grads)

***NOTE – If there are any expenses (i.e. travel, summer temps) that MUST be incurred during the May or June time frame, please contact me as soon as possible so we can work together to ensure that your expenses are accounted for. This is necessary so that we can encumber the funds and inform the College of Engineering of our intention to spend.