Resource Center

Forms & Guidance

Request a Reimbursement Form

Travel, Personal, Meal, and Gift/Research Incentive

Gift Recipient Form

This form is required if you received a gift (e.g., gift cards/gift certificates, AirPods, etc.).

Taxation of Gifts, Prizes, and Awards

Guidelines we must follow to remain in compliance with NCSU regulations,

Honorarium Form

Monetary token of appreciation in lieu of payment for service.

Stipend Form

An allowance to help cover basic costs while receiving career training. Stipends are a non-compensatory requirement and cannot be used to pay for services

Anonymous Research Incentive Template

If you are conducting an anonymous study, please complete this template for each recipient. Transaction ID should replace the name/email/unity ID. Make sure no identifiable information is provided. Prolific and Mturk do not need to complete this template.

Meal Reimbursement Form Guide

A comprehensive guide on how to complete the meal reimbursement form.

Personal Reimbursement Form Guide

Comprehensive Guide on how to complete the Personal Reimbursement Form

Travel Reimbursement Form Guide

Comprehensive guide on how to complete the Travel Reimbursement Form. Only used for Non-employed students, students employed outside of CSC, and non-affiliated NCSU guests.

Gift Card/Research Incentive Form Guide

Comprehensive Guide on how to complete the Gift Card. Research Incentive Form.

CSC Spending Request Form

The CSC Spending Request Form is required for any purchase you anticipate making with departmental funds (projects 201501 and 687078). This includes spending from startup, special funding such as GEARS or DELTA, as well as purchases for PEO events (like the Alumni Hall of Fame or SAB meetings).

Student Group Purchase Approval Form

Purchases that use student group funding/budgets require approval from the student group’s advisor before the purchase can be made. Submit this form to request approval.

Travel

Please review” Travel” for any travel-related questions you may have.

CSC Travel Authorization Form

Travel authorization for non-employees/guests/employed outside of CSC department.

Reserve Enterprise/National Car Rental

Visit the Enterprise and National website to make a reservation directly with Enterprise or National.

Oanda – Currency Conversion

Website for currency conversion

Travel Manual

Policies and guidelines for travel in official state business.

How to Submit Oanda

Displays how to submit Oanda backup documentation with a receipt that is non-US currency.

Create Traveler Profile

New users to NCSU needing to set up a traveler profile.

How to Enter a TA

Steps on how to enter a Travel Authorization into the system

How to Enter a TR

Steps on how to enter a TA into the system.

State Term Contract 975B

View the State Term Contract 975B

State-Term Vehicle Rental Pricing

View rental pricing for Enterprise and National through the State Term Contract.

State-Term Vehicle Rental Memo- Insurance

View policies regarding car rental insurance.

Employee Hiring

Please review” Employee Hiring” for any hiring-related questions you may have.

Temp Hire Tool

Hire student hourly temps using this tool.

Temporary Employee Package

This form is required for non-NCSU students. Contact Kim Zak (kmzak@ncsu.edu) for further instructions.

FY25 Bi-Weekly Payroll Calendar

Displays supervisor approval deadline and paydays for each pay cycle.

How to Access Timesheets

Access your student paper timesheets to show actual hours paid.

How to Access Wolftime to Approve Hours

How to access the Wolftime tile and save to your homepage.

How to Approve Hours logged in Wolftime

Guidelines to follow when approving your temps logged hours in Wolftime.

Rounding Guidelines

Logged hours are rounded using these guidelines.

Auto-Term Calendar

See when your temp ends auto-termination, so if modifications need to be made, you can submit for auto-term kicks in.

TA/RA Tool

Teaching and Research assistants are appointed through the Graduate office.

Purchasing

Please review” Purchasing” for any purchasing-related questions you may have.

How to Navigate to Marketplace

Steps on how to locate Marketplace

Instructions for Marketplace

Instructions for new users, how to check out, and how to receive your orders.

Sole Source Justification Memo

If you have a preferred vendor for orders over $5,000, use this memo. Make a copy!

Waiver of Competitive Bidding

Access NCSU list of justifications for using a preferred vendor.

Sales Tax Exemption Form

If you a needing to use a pcard and vendor needs NCSU sales tax exemption form to remove taxes.

Instructions for Computer & IT Purchases

Follow these instructions for IT purchases.